Archive One Policy is an archiving, retention and retrieval management application designed to extract email from Microsoft Exchange mailboxes and PST files. It is designed for organizations that need a robust system that helps meet company needs for mailbox size management and email retention by individual user, by specific project and by team.

Archive One Policy will help with:

• Enforcing company email control, archive, retention, compliance and retrieval requirements.
• Ensuring the company email information store is indexed, archived and stored effectively.
• Improving the Exchange email server performance by ensuring only the optimum levels of messages are held on the Exchange server.

• Content specific archiving. Option to specify what to archive by content, and select a (common) repository where those with rights can access archive. Useful for client services organizations e.g. law firms, departmental projects etc.

• 'Drag and Drop' archiving to accommodate emails that users want to archive immediately, or which may be exceptions to the central archiving rule-set.

• Reducing legal risks by retaining and recovering copies of e-mails.
• Providing a flexible and adaptable email archiving structure, economical and scalable from tens to thousands of users.
• User level search and retrieval of archived email messages increasing productivity.

• Choice of Outlook Client or Outlook Web Access retrieval from the archive; either option provides equal archiving functionality.

• Multiple repositories with independent retention periods. For example, companies can archive finance e-mails/mailboxes on a daily basis and retain for seven years, archive manufacturing e-mails/mailboxes weekly and retain for 20 years and archive HR e-mails/mailboxes every other day and retain for three years.

• Support for laptop users. Sales and other on-the-road users can access their archived e-mail even when not connected to the archive system.

• PST archiving option. Discovers and archives all PSTs known to Outlook mailboxes, local, central and on laptops.

• Fast, user-level search and retrieval. The interface significantly reduces time of manual searches and an administrator does not need to be involved in search for archived email.

• Fast installation, easy to manage. Step by step install and easy to use GUI.

• Integrates with leading storage management software. Archives to a variety of near-line or offline storage media as appropriate, either directly or through storage management software applications such as HP OpenView Storage Data Protector, CA BrightStor ARCserve Backup and QStar HSM.

• Efficient use of storage. Stores archives in standard compressed format and restores messages to original status without intervention, for efficient use of storage.

Archive One Policy PST Option:

• Discovers all PST files known to Outlook Mailboxes.
• Scheduled or exception driven processing.
• Archives messages and attachments from PSTs according to centrally controlled criteria.
• PST messages and attachments indexed and archived as per all other e-mail data.
• Message links installed in PSTs for user discovery and recovery of messages.
• PST compaction to recover space.

Archive One Policy - Federated search

The Federated Search Provider allows Microsoft Search Server 2008, Microsoft Search
Server 2008 Express, Microsoft Office SharePoint Server 2007 (MOSS) and Internet
Explorer’s “custom search providers” to pass search queries directly to Archive One and
display returned results, making it fast and easy to connect to archived email data;

• A Search Connector, which allows search servers such as Microsoft Search Server and
  Windows Search access to the Archive One index in order for them to build index data
  within their own servers for the fastest corporate data searching for the users;
• A Google Search plug-in for search access to the email archive from Google Desktop
  and Enterprise;
• Support for the OpenSearch v1.1 standard which allows any application supporting
  this standard to gain access to the archive data.

Archive One allows integrated searching within many 
Desktop and Enterprise Search Engines

Integration with your storage infrastructure.

Built with low Total Cost of Ownership as a prime objective, Archive One Policy supports the existing email and storage architecture to protect your investment to date, allowing these to form the basis for email archiving. Archive One Policy can archive to a wide variety of near-line or offline storage media as appropriate, either directly or through industry standard storage management software such as HP OpenView Storage Data Protector, QStar and CA Brightstor.

Architecture

System Requirements

Archive One Policy operations, retrieval and reporting, is controlled by a MMC based system available to administrators and web based search, discovery and retrieval for end users.

Archive One Policy supports Microsoft Exchange 5.5, 2000, 2003 & 2007. Archive One Policy requires Win2000 server or later.

A single Archive One Policy server can process multiple Exchange servers in the same Exchange Site.